ORANGE COUNTY AIRPORT COMMISSION
Eddie Martin Building
Airport Commission Hearing Room
3160 Airway Avenue
Costa Mesa, California 92626

MINUTES OF REGULAR MEETING

October 1, 2008

Bruce Junor, Chris Welsh, Cheri Pham, Stephen Bristol, Stephen Blythe

None.

Alan Murphy, Airport Director
Richard Oviedo, Senior Deputy County Counsel
Larry Serafini, Deputy Airport Director, Facilities
Roy Freeman, Deputy Airport Director, Business Development
Courtney Wiercioch, Deputy Airport Director, Public Affairs
Holly Felipe, Administrative Manager, Business Development David DeLeon, Administrative Manager, Business Development
Danilo Simich, Program Manager, Parsons Transportation Group
Elsa Garcia, Staff Specialist

Chair Junor called the meeting to order.

Commissioner Blythe led the assembly in the Pledge of Allegiance.

1. APPROVAL OF MINUTES

   1. Regular Meeting Minutes of July 16, 2008 - On the motion and second of Commissioner Bristol and Vice Chair Welsh respectively, the minutes were unanimously approved as written.

   2. Regular Meeting Minutes of September 17, 2008 - On the motion and second of Vice Chair Welsh and Commissioner Pham respectively, the minutes were unanimously approved as written.

2. AWARD CONSTRUCTION CONTRACT TO FMC TECHNOLOGIES FOR PASSENGER BOARDING BRIDGES (ASR 08-001819). Airport Director requests Airport Commission concurrence with the Recommended Board Action to approve award of a construction contract to FMC Technologies in the amount of $8,301,305; approve Consent of Assignment of Agreement for construction contract for the passenger boarding bridges from FMC Technologies to John Bean Technologies; authorize the Chair to execute the contract and the Consent to Assignment of Agreement; direct the Clerk of the Board to return the bid guarantee to the unsuccessful bidder after contract execution. Director Murphy explained that this contract replaces fourteen (14) existing and procures six (6) new passenger boarding bridges and spare parts. Responding to Vice Chair Welsh, Director Murphy stated that this project originally included air preconditioning, power and potable water services, but was separated as a future project. Responding to Commissioner Pham, Counsel Oviedo stated that the liquidated damages clause in the contract is specific to damages caused by delays and other types of consequential damages are generally collectable. Further responding to Commissioner Pham, Counsel Oviedo stated that indemnification clauses are set forth in the general conditions in all County contracts. Responding to Chair Junor, Director Murphy explained that John Bean Technologies is a new company, but staff remains the same in the parallel company.
   
   On Commissioner Bristol’s motion and Commissioner Blythe’s second, Item 2 unanimously passed.
   
   
3. APPROVE AMENDMENT/CONSENT TO HYPOTHECATION-MARTIN AVIATION (ASR 08-001959). Airport Director requests Airport Commission concurrence with the Recommended Board Action to approve a First Amendment to Limited Use General Aviation Facility Lease, a Consent to Hypothecation of Leasehold Interest and related Memorandum of Consent with Martin Aviation, L.P. Responding to Commissioner Bristol, Director Murphy stated that after the project is complete, the amortized amount will be determined. Further responding to Commissioner Bristol, Director Murphy also stated the airport has no intention to take possession of the property; as a result, costs to do so are not budgeted. Kyle Kawakami, attorney for Martin Aviation, responded to Commissioner Bristol’s inquiry stating that the loan is an adjustable with an option for a fixed rate. Vice Chair Welsh proposed to lower or eliminate the security deposit, given the nature of the project.
   
   On Commissioner Bristol’s motion and Commissioner Pham’s second, Item 3 unanimously passed.
   
   
4. APPROVE CONTRACT RENEWAL WITH CHEMTEK, INC. (ASR 08-001983). Airport Director requests Airport Commission concurrence with the Recommended Board Action to renew the contract with Chemtek, Inc. for Runway Rubber Removal Services for a period of two years, in an amount of $60,000.00 per year and for a total not-to-exceed amount of $120,000.00; not renewable. Director Murphy stated that this renewal is the same price as the first two years. Responding to Commissioner Blythe, Director Murphy stated that the chemical process is effective and does not damage runway grooving. Responding to Vice Chair Welsh, Director Murphy stated that staff will look into partial runway usage.
   
   On Commissioner Bristol’s motion and Vice Chair Welsh’s second, Item 4 unanimously passed.
   
   
5. APPROVE CONTRACT WITH SIEMENS BUILDING TECHNOLOGIES (ASR 08-001898). Airport Director requests Airport Commission concurrence with the Recommended Board Action to authorize the Purchasing Agent or designee to execute a sole source contract with Siemens Building Technologies for software upgrades and maintenance for John Wayne Airport’s Interior Environmental Control System, in an amount not to exceed $60,528.00 per Board policy. Responding to Commissioner Bristol, Director Murphy stated that the system will be integrated into the new terminal. Responding to Vice Chair Welsh, Director Murphy stated that at the end of the five year term, current services and competitors are reevaluated.
   
   On Commissioner Bristol’s motion and Commissioner Blythe’s second, Item 5 unanimously passed.
   
   
6. APPROVE CONTRACT RENEWAL WITH AVIATION RESEARCH CORPORATION (ASR 08-002042). Airport Director requests Airport Commission concurrence with the Recommended Board Action to issue Amendment Renewal as contract N2000007251 with Aviation Research Corporation, for software maintenance for the ARCPort passenger flow simulation software, in an amount not to exceed $16,000.00. Director Murphy summarized that this software is used as a modeling tool for queue analysis for current and proposed terminal areas.
   
   On Vice Chair Welsh’s motion and Commissioner Blythe’s second, Item 6 unanimously passed.
   
   
7. SUMMARY OF RELEVANT ACTIONS. The item for Bonds Underwriter was continued to the October 7 Board Meeting. All other items were approved as recommended.
   
   
8. ADDITIONAL BUSINESS
   
   
1. Other Business - None.
   
   
2. Legislative Update - None.
   
   
3. Update on Airport Improvement Project – Deputy Director Serafini gave a PowerPoint presentation of construction progress.
   
   
4. Items of Interest to the Public - Responding to Vice Chair Welsh’s covered tie-down inquiry, Director Murphy stated that design is almost complete and will be ready for bid November 2008 and build Spring 2009. Director Murphy replied to Vice Chair Welsh’s inquiry regarding empty space on the airfield’s far south end, stating that it is a permanent lot for transient aircraft; the FAA allows the airport to utilize the space to move aircraft around on a temporary basis. Responding to Vice Chair Welsh’s aircraft wash/rinse inquiry, Director Murphy stated that a series of meetings have taken place to review options, and possibly tenants will visit the State Water Quality Board in Santa Ana. Commissioner Blythe stated that he has not seen vendor involvement in the process.
   
   
9. ADJOURNMENT OF PUBLIC MEETING. Having no further business to conduct, the public meeting adjourned at 5:46 p.m.

Respectfully submitted,

Elsa Garcia
Staff Specialist