ORANGE COUNTY AIRPORT COMMISSION
Eddie Martin Building
Airport Commission Hearing Room
3160 Airway Avenue
Costa Mesa, California 92626

MINUTES OF REGULAR MEETING

May 7, 2008

Bruce Junor, Stephen Bristol, Chris Welsh

Stephen Blythe

Alan Murphy, Airport Director
Richard Oviedo, County Counsel
Larry Serafini, Deputy Airport Director, Facilities
Holly Felipe, Administrative Manager, Business Development
Ralph Sanchez, Administrative Manager, Business Development
Jeannette Grieco, Administrative Manager, Facilities
Dan Simich, Parsons Transportation Group
Daniel Leung, Staff Specialist, Facilities Contracts
Elsa Garcia, Staff Specialist, Finance and Administration

Chair Junor called the meeting to order.

Commissioner Bristol led the assembly in the Pledge of Allegiance.

1. APPROVAL OF MINUTES. On the motion and second of Commissioner Bristol and Vice Chair Welsh, the Regular Meeting minutes for April 2, 2008 were unanimously approved as written.

2. APPROVE AMENDMENT NO. 1 TO THE A-E AGREEMENT WITH DMJM+HARRIS FOR CONSTRUCTION MANAGEMENT SERVICES (ASR 08-000253). Airport Director requests Airport Commission concurrence with the Recommended Board Action to approve Amendment No. 1 to the A-E Agreement with DMJM+Harris, Inc. in the not-to-exceed amount of $725,478 for additional Construction Management Services. Director Murphy explained that additional services were necessary due to three factors, which were, quality issues that called for additional inspection when internal inspectors were committed to another project, a second pavement shift added to maintain the schedule, and inspection for the of relocation of sewer lines and utilities as a part of the Remain Over Night (RON) project. Available FAA grants will be pursued. Responding to Vice Chair Welsh, Director Murphy stated that although the additional paving shift incurred an additional cost, the Airport was satisfied that the schedule remains intact.
   
   On the motion and second of Commissioner Bristol and Vice Chair Welsh, Item 2 was passed unanimously.

3. AWARD CONSTRUCTION CONTRACT FOR DECONSTRUCTION OF THE B-1 PARKING STRUCTURE (ASR 08-000989). Airport Director requests Airport Commission concurrence with the Recommended Board Action to award a construction contract to Nuprecon, LP, of Snoqualmie, Washington, in the amount of $6,757,000 for the Deconstruction of the B1 Parking Structure project; authorize the Chair to execute the contract; direct the Clerk of the Board to return bid guarantees to the unsuccessful bidders after contract execution. Director Murphy noted that bids were competitive and as a result, came in substantially below the budgeted figure. In response to Commissioner Bristol, Deputy Director Murphy confirmed that the lowest responsive bidder was substantially lower than competitors and noted the firm’s extensive experience in deconstruction work. Responding to Chair Junor, Deputy Director Serafini stated that this firm is currently completing deconstruction work at Los Angeles Airport project and is qualified to meet this project’s unique needs.
   
   On the motion and second of Commissioner Bristol and Vice Chair Welsh, Item 3 was passed unanimously.

4. AUTHORIZE AIRPORT DIRECTOR TO SUBMIT AN AIRPORT IMPROVEMENT PROGRAM GRANT APPLICATION TO THE FAA (ASR 08-001005). Airport Director requests Airport Commission concurrence with the Recommended Board Action to authorize the Airport Director to submit the Airport Improvement Program (AIP) grant application to the Federal Aviation Administration (FAA); authorize the Airport Director to execute the attached FAA Grant Agreement when approved by the FAA and received by the County. Director Murphy responded to Vice Chair Welsh’s inquiry stating that the grant process requires the Airport to obtain bids prior to review and subsequent grant approval.
   
   On the motion and second of Vice Chair Welsh and Commissioner Bristol, Item 4 was passed unanimously.

5. APPROVE A-E RENEWALS WITH BUTIER ENGINEERS, INC. AND JEFF OVIEDO AND ASSOCIATES, INC. FOR PROJECT MANAGEMENT SERVICES (ASR 08-001006). Airport Director requests Airport Commission concurrence with the Recommended Board Action to approve A-E Renewals with Butier Engineers, Inc. and Jeff Oviedo and Associates, Inc. for Project Management Services in the not-to-exceed amounts of $570,000 and $130,000 respectively, in support of the Airport’s Capital Improvement Program (CIP), including the Airport Improvement Program (AIP). Responding to Commissioner Bristol, Director Murphy stated that this involves management of tenant improvements and inspection of the routine capital program. Responding to Chair Junor, Director Murphy stated that the perimeter road reconstruction project will include FAA funding.
   
   On the motion and second of Commissioner Bristol and Vice Chair Welsh, Item 5 was passed unanimously.
   
   
6. AUTHORIZE RENEWAL OF CONTRACT WITH AMTECH ELEVATOR SERVICES FOR ELEVATOR AND ESCALATOR PREVENTIVE MAINTENANCE AND REPAIR SERVICES (ASR 08-001009). Airport Director requests Airport Commission concurrence with the Recommended Board Action to authorize the Purchasing Agent or designee to renew the Contract with Amtech Elevator Services for elevator and escalator preventative maintenance and repair services in the amount of $402,604.00, per Board policy. Responding to Chair Junor, Director Murphy stated that incidents with this equipment occur, but Amtech is doing an exceptional job. In response to Commissioner Bristol, Deputy Director Serafini stated that Amtech staff is onsite for major/minor maintenance, inspections and for on-call service only.
   
   On the motion and second of Commissioner Bristol and Vice Chair Welsh, Item 6 was passed unanimously.
   
   
7. APPROVE AMENDMENT NO. 3 WITH FMC TECHNOLOGIES, INC. FOR BAGGAGE CAROUSELS AND BAGGAGE CONVEYER SYSTEMS MAINTENANCE SERVICES (ASR 08-001037). Airport Director requests Airport Commission concurrence with the Recommended Board Action to approve Amendment No. 3 with FMC Technologies, Inc. for Baggage Carousels and Baggage Conveyer Systems Maintenance Services by extending the existing contract by six and one-half (6 ½ ) months and increasing the Contract amount to $1,193,351.90. In response to Chair Junor’s remark on baggage wait time, Director Murphy noted that airlines have cut ramp personnel. Director Murphy added that unlike large airports, it only takes a couple of minutes to reach the baggage claim area after arrival, making the typical 15-minute baggage course seem longer.
   
   On the motion and second of Vice Chair Welsh and Commissioner Bristol, Item 7 was passed unanimously.
   
   
8. SUMMARY OF RELEVANT ACTIONS BY THE BOARD OF SUPERVISORS. All items were approved as recommended.
   
   
9. ADDITIONAL BUSINESS
   
   
1. Other Business - None.
   
   
2. Legislative Update - None.
   
   
3. Items of Interest to the Public - None.  

    

10. ADJOURNMENT OF PUBLIC MEETING. Having no further business to conduct, the public meeting adjourned at 5:39 p.m.

Respectfully submitted,

Elsa Garcia
Staff Specialist