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ELECTION OF OFFICERS. On the motion and second of Commissioners Welsh and Bristol, Bruce Junor was unanimously re-elected as Chairman. On the motion and second of Commissioners Blythe and Bristol, Chris Welsh was unanimously elected as Vice-Chair.
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APPROVAL OF MINUTES. On the motion and second of Commissioner Bristol and Vice-Chair Welsh, the Regular Meeting minutes for January 2, 2008 were unanimously approved as amended.
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A-E AGREEMENT WITH CH2M HILL FOR ENVIRONMENTAL SERVICES (ASR 07- 002720). Airport Director requested Airport Commission concurrence with the recommended Board action to approve the three-year A-E agreement with CH2M Hill for environmental services in the not-to-exceed amount of $2,400,000 and two one-year renewal options for contract years four and five at $800,000 per year with Board approval. Responding to Commissioner Bristol, Deputy Director Serafini confirmed that this contract was similar to the contract held by GeoMatrix, but with an expanded scope to include the Airport Improvement Program and a few new FAA and State requirements. Assistant Director Leblow further stated that CH2M Hill has a diverse team of area experts with the most current information on environmental legal requirements. Responding to Commissioner Bristol, Assistant Director Serafini stated that this contract would also encompass tank installations/removals and ground water contamination. Responding to Vice-Chair Welsh, Deputy Director Serafini stated that the primary factor in elevated pricing in the Schedule of Charges for Equipment and Supplies is the subject of contamination and the high cost of disposal. Assistant Director Leblow acknowledged the concern and also noted that the Airport has the option to purchase equipment and supplies independent from the firm and would do so when possible; these rates would apply to emergency situations. Responding to Chair Junor, Assistant Director Leblow stated that in the past these reimbursable items are minimal compared to professional service costs. Responding to Commissioner Blythe, Deputy Director Serafini informed the Commission that there are multiple active environmental issues; one example was tenant-caused mold, both recently identified and in remediation. Deputy Director Serafini responded to Chair Junor stating that tenants are responsible for remediation services when at fault. Responding to Chair Junor, Deputy Director Serafini stated that new design plans incorporate lessons learned from original terminal construction flaws. Responding to concerns from Vice-Chair Welsh, Counsel Oviedo stated that work is performed by Task Order; the Task Order Forms require an estimate of all costs for approval prior to work and subsequent payment. Deputy Director Serafini explained that he and an internal review board are a part of the review process to assess all charges and take corrective action. Responding to Vice-Chair Welsh, Assistant Director Leblow stated that we believe to have a system in place to control reimbursable costs. Chair Junor concurred with Vice-Chair Welsh stating that corrections should be made prior to presenting the ASR to the Board of Supervisors. Responding to Commissioner Bristol, Deputy Director Serafini stated that in his experience with the previous contract, there were minimal if any “emergency reimbursable costs” charged. Responding to Commissioner Bristol, Assistant Director Leblow stated that Airport staff generated the Schedule of Charges for Equipment and Supplies, in coordination with CH2M Hill. Responding to Chair Junor, Deputy Director Serafini stated that caps are placed on reimbursable costs at the task order level. Responding to Chair Junor, Assistant Director Leblow stated that history with previous environmental contracts was considered when drafting this contract. Responding to Assistant Director Leblow and Deputy Director Serafini’s suggestion to change the Task Order Form, Vice-Chair Welsh stated that the contract be changed now. Responding to Vice-Chair Welsh, Assistant Director Leblow stated that this could be corrected internally and updates could be provided. Deputy Director Serafini invited all members of the Commission to attend a Task Order Review Meeting. Responding to Chair Junor, Assistant Director Leblow stated that the list could be reviewed, but would make every effort to rectify this.
On the motion and second of Vice-Chair Bristol and Commissioner Blythe, Item 3 was not passed on a 2-2 vote as follows: Junor, nay; Welsh, nay; Bristol, aye; Blythe, aye.
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SUMMARY OF RELEVANT ACTIONS BY
THE BOARD OF SUPERVISORS. All items were approved as recommended.
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ADDITIONAL BUSINESS
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Other
Business - The Annual Revenue Report and Audited Financial Statements were distributed. Assistant Director Leblow stated that they were found to have no exception or measurement audit findings.
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Legislative Update -
Responding to Chair Junor, assistant Director Leblow stated that the Governor shared the proposed budget, a lot will potentially impact flood and rood divisions; the Airport has one project with an anticipated grant from Caltrans for the Terminal Upper Roadway. This project will only be completed if funds are received. This is the only project that may be impacted.
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Items
of Interest to the Public -
None.
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ADJOURNMENT
OF PUBLIC MEETING. Having no further business to conduct on this agenda, the public meeting was adjourned at 6:28 pm.
